Instructions – oral presentations
Short summary
- Please perform the system test of your internet connection, web browser, and peripherals, available in the Speakers ready room.
- Upload your slides through your Personal page in the conference app.
- During the break before your session, please go to My remote participation and follow the instructions of our IT team.
Test before the conference
- All speakers are kindly requested to log in to the conference web app and perform a 2‑minute system test in the Speakers ready room.
- In order to avoid unpleasant connection issues during your session, please perform the test using the same internet connection, hardware, and software as during the conference.
- The app will test your browser, internet speed, and peripherals (speakers/headphones and microphone), and will show and explain the features of the speaker's and chair's interface.
- Basic system requirements for the speakers are: internet speed 10/10 Mbps (upload/download) and the latest version of the Google Chrome, Microsoft Edge, Vivaldi, or Apple Safari browser.
How to prepare your presentation
- Accepted files: PPT(X) or PDF
- Accepted formats: 16 : 9 or 4 : 3 ratio
- Video files: embedded to the presentation
- Please use your family name and the code of your session (S1, M1, etc.) in the file name (e.g., Smith_M6.pdf).
How to upload your presentation
- Please note that the presentation must be uploaded to the app in advance (24 hours before your session), screen-sharing will not be possible.
- Visit the conference web app and log on in the upper right corner (1. type your e-mail, 2. paste the password sent to your e-mail, 3. click on "Login").
- After a successful login, please click on your name in the upper right corner, then on "Personal page", and finally on "Upload presentation" (in the left menu).
- Click on the blue "Upload presentation" button and select the file you would like to upload. The presentation will be checked by our IT team.
Before and during your session
- Please log in to the conference web app at least 10 minutes before the scheduled time of your session.
- Click on "My remote participation" in the menu bar, and enter your session. From this moment, you will be in contact with a member of our IT team, who will guide you and also start your presentation when requested by the chair.
- In discussions, please use headphones to avoid echoes.
- After the start of your presentation, you can move the slides forward and back by clicking on the "Next" and "Previous" buttons or on your mouse, which can also be used as a pointer.
- A text chat is available in the app for private communication between the speakers, chairs, and our IT team.
- The audience can send text questions to the session chair. The chair can also bring an attendee, who raises his/her hand, to the stage for a "live" question.
Duration of your presentation
- Plenary lectures: 60 minutes incl. discussion
- Mini-symposia: 10 minutes; panel discussion will follow at the end of the mini-symposium
- Sessions: 15 minutes incl. discussion (10 + 5 minutes is recommended); an informal extra discussion will follow in the Virtual foyer of the app immediately after the end of the session. All speakers and the session chair are requested to participate in the extra discussion.
If you have any questions concerning the presentations, sessions, or the conference organization in general, please do not hesitate to contact us anytime:
info@jetc2021.eu
+420 731 496 062 (phone, FaceTime, iMessage, WhatsApp)
Instructions – posters
Short summary
- Upload your video and/or poster through your Personal page in the conference app.
- Attend your Poster session in the Virtual foyer
Basic info
- Posters shall be available in the conference web application from the first day of the conference (at the latest, but preferably earlier) until September 15, 2021.
- Your poster can be presented in two formats – as a standard e-poster (preferably a PDF file) and/or as a short video (MP4 file; max. length 15 minutes; max. size 200 MB). If you wish to expose more details of your research, you can upload your poster in both formats.
- Besides the poster presentation/display, we would like to ask you for participation in discussions in one of the two poster sessions which will be part of the scientific program on Tuesday (June 15) and Thursday (June 17). The poster sessions will take place in the networking area of the conference web app (to be opened soon).
How to prepare your e-poster and/or video
- Please feel free to prepare your e-poster as you see fit, there are no recommended dimensions. A PDF file is preferred, but other files such as JPG or PPT(X) will be accepted, too.
- Concerning the video, please see our manual.
- Please use your family name and "poster" in the file name (e.g., Smith_poster.pdf).
How to upload your e-poster and/or video
- Visit the conference web app and log on in the upper right corner (1. type your e-mail, 2. paste the password sent to your e-mail, 3. click on "Login").
- After a successful login, please click on your name in the upper right corner, then on "Personal page", and finally on "Upload poster" (in the left menu).
- Click on the blue "Upload poster" button and select the file you would like to upload. The e-poster or video will not appear in the conference web app immediately. It will be posted there after a quick check by our IT team.
- If you wish to upload both files (an e-poster and a video), please put them into a ZIP file (or any similar alternative) and send them together. Alternatively, you can also use this link for uploading your files.
If you have any questions concerning the posters, poster sessions, or the conference organization in general, please do not hesitate to contact us anytime:
info@jetc2021.eu
+420 731 496 062 (phone, FaceTime, iMessage, WhatsApp)